Formula E

Formula E is a new FIA single-seater championship and the world's first fully-electric racing series. Season 3 started in Hong Kong in October 2016 and will run until July 2017. The calendar features 12 races, to be staged in 10 of the world’s leading cities, including Paris, Montreal and New York. A total of 10 teams, each with two drivers, race on temporary city-centre circuits creating a unique and exciting series designed to appeal to a new generation of motorsport fans.

Working at Formula E:

At Formula E we have created an environment that supports our colleagues to perform at their best. We are innovative, curious and we love the world we live in which is why we value sustainability. We believe that work should be fun and whilst we are passionate about delivery we are one team and supporting each other is key to our success.

 


Role: Health & Safety Manager
Location: London
Status: Full Time Employee
Band: 2 – Manager
Reporting to: Head of Production

Your role
The Health & Safety Manager will serve as an expert and champion for all health and safety aspects across the business. The successful candidate will take responsibility for all event related safety matters, from planning stages, through to site build and operational delivery and ensuring debrief actions are followed through.

This role will report to the Head of Production, but liaise with the Director of HR on employee Health & Safety, and also with the Technical and Sporting Director, whilst working closely across departments, external stakeholders and contractors.

Key responsibilities
Planning
- Champion and implement a proactive Health & Safety approach to be integrated into the planning process across the Production department, and other departments, ensuring all relevant latest UK legislation is followed.
- Provide the subject matter expertise to advise colleagues on health and safety, issue resolution and by understanding their operations.
- Own, review and develop the Formula E Health & Safety Management system documentation, liaising with the Managing Director, Director of Human Resources and Head of Production.
- Establish Formula E specific standard operating procedures for key high risk activities, working with heads of department.
- Working with the Event Manager and the Production lead, identify the key risks that are particular for each race site.
- Have input to the venue design, around crowd management in particular (with the Event Manager, race specific Production lead and Senior Production Manager).
- Understand the scope of services within each area of the operation, and identify risks, hazards and mitigations.
- Working with Legal, understand the promoter/operator contract with Formula E as it relates to safety, and any key local legislative requirements in that country.
- Offer an overview of international H&S practices with understanding of local contractor expectations / competencies in specific event locations.
- Liaise with local promoters and operators to ensure requirements are met, recognising safety responsibility may sit locally with a local promoter or operator, but there is brand and reputational risk to Formula E to be protected.
- Co-ordination of risk assessments, method statements and other necessary safety related documentation from contractors.
- Support the planning for local licensing requirements, working with the Production lead, Senior Production Manager and the Event Manager.
- Plan and implement an Emergency Evacuation Procedure and key contingency planning for each venue working with stakeholders as necessary. Ensure the Evacuation Plan is effectively cascaded to all necessary parties.
- Provide input into the development of department procedures and methodology.
- With Head of Production and other managers, establish how best that event planning is documented, with planning checklists, and how debrief points are collated and actioned.
- Provide an audit function to the delivery of services and feed this into future planning and event debriefs, with recommended solutions.
- Production of a department planning document / checklist for each race venue.
- Working with the Event Manager and Senior Production Manager, build an Event Control model appropriate to race venues, and a communications plan to facilitate safe operations.
- Design and deliver a Formula E Health & safety induction to all new employees.
- Research and share relevant national Health & Safety legislation as necessary for each of the race locations, identifying key legal differences.

Site Management and Operations
- Work with the Event Manager, Production department lead, local promoters/operators, Formula E department colleagues, contractors, suppliers and external stakeholders – to deliver a safe construction, operation and derig of event.
- Implement and enforce Venue Health & Safety rules and processes as necessary for a temporary event venue site. Ensure Formula E staff and contractors are adhering to safe work practices, and their risk assessments & method statements.
- Report daily on issues and significant safety related events.
- Advise colleagues on possible solutions to issues, mitigating risk, and understanding the constraints and challenges of the event location.
- Carry out pre-event checks before gates opening, providing information to the Event Control function.
- Monitor the build of temporary structures, and provide Health & Safety input as required, and support the sign off & handover process. Provide an inspection sheet for each item.
- Provide the fire risk assessment and correct provision of fire extinguishers in all areas.
- Liaise with the Electrical Engineering Production Manager to ensure all electrical installations have been inspected and tested.
- Ensure adequate workforce welfare facilities are in place and in operation during the event.
- Plan arrangements to ensure a potable water supply, in liaison with production and other necessary parties.
- Monitor environmental health related issues with catering provider.
- Check and monitor the pathway arrangements for pedestrians and vehicles throughout the event site.
- As requested, operationally support key activities during a race day – such as pit and grid walks, and for the Podium Ceremony for example.
- Provide coverage in the Event Control function as requested.
- Carry out accident/incident investigation work, documenting fully the occurrence and providing immediate remedies, reporting to the Event Manager and Head of Production.

Post event
- Compile a post event Health & Safety debrief report to be shared with the Senior Management Team and Event Manager, Production lead and Head of Production – focused on solutions to resolve issues.
- On behalf of the Production department, compile the departments debrief report submission to Event Management.
- Collate and review medical treatment summary.
- Review Health & Safety documentation as necessary so it is kept up to date with debrief outcomes noted in new iterations.
- Carry out follow up actions from the race debrief that relate to improving health and safety awareness and practice.

Additional responsibilities
- Review, and own the company-wide Health & Safety documentation, keeping it up to date.
- Review standard documents periodically to ensure best practice, and develop safety policies and procedures.
- Attend planning meetings as a representative of the Production department, on behalf of team colleagues, and ensure key communications, queries or issues are appropriately passed on to the relevant function that may not be able to attend.
- Provide an additional on-site management resource supporting the Production department as might be necessary.
- Lead on Production department projects or planning as required.
- Perform other tasks as and when requested.

Ideal candidate
- Proven experience of venue / event Health & Safety management across complex major international events, in temporary overlay environments, with a significant construction element.
- Minimum NEBOSH Certificate.
- Previously worked in other cultures and environments, internationally.
- Strong stakeholder management skills, in complex city environments, having worked across city operations, transport, emergency services, local authorities (such as the equivalent of a ‘Mayor’s Office’).
- Project Management experience.
- Service driven, striving for an excellent client group experience, with planning and operations delivered to a high standard.
- A good understanding of planning event overlay on temporary venue sites.
- Experience in a start-up business environment.


Required skills and experience
- Significant Health & Safety management experience in the events industry, particularly where sites are temporarily constructed with a ‘pop up’ overlay.
- Experience of managing Health & Safety in overseas locations.
- Sound knowledge of UK legislation and best practice.
- Understanding and experience in the event process from concept design to debrief.
- Able to manage multiple event projects at one time, in a fast paced high pressure environment.
- Exemplary organisation skills, ability to multi-task, challenge and be a team player.
- Methodical and thorough planner and operator, with attention to detail.
- Dynamic, energetic, flexible and able to adapt in quickly changing environments
- Ability to negotiate, be diplomatic, self-motivated, proactive attitude, with a can-do approach, and focused on issue resolution.
- Pragmatic thinker with problem solving skills to ensure the event is delivered on-time in complex environments, and by offering solutions for all parties to agree to.
- Focused on delivering improvements and able to negotiate through a period of change.
- Build effective relationships, across internal functions, contractors, and stakeholders.
- Educated to degree level.

To apply please email a copy of your CV to HR@fiaformulae.com


Role: Production Manager
Location: London
Status: Full Time Employee
Band: 2 (Manager)
Reporting to: Senior Production Manager

Your role
The Production Manager role will play a key part in coordinating the delivery of the Production department services, the venue and its operations, and in particular the temporary venue overlay throughout the season. When allocated as a race ‘Production Lead’, this role is a central point of contact and provides coordination between the Event Manager and the Production department. The Production Manager will be responsible for the coordination of planning and operations for the department, liaising with local promoters and operators, contractors, and suppliers, whilst specifically working with and providing operational support to the Event Manager. It includes the site management during the build period, operational days and derig of a venue.

This role will report to the Senior Production Manager.

Key responsibilities
Planning
- Lead and Project Manage the production deliverables across the department, ensuring tasks to deadlines are met.
- Act as a filter and conduit for race specific production related enquiries / requests to support the Event Manager.
- Provide the project focus lead from an initial introduction meeting (to give an introductory production overview to a local promoter or operator), through to recces to meet counterparts with specific managers from production.
- Knit together the production activities, ensuring they are integrated (& not planned in silos), as a ‘glue’ with an overall understanding of the plan and operation (& by being in copy of all correspondence, attending all meetings).
- Work with the dedicated Event Manager to provide information, advice and support as required within the scope of the Production department.
- Report on planning and operations to the allocated Event Manager, and other colleagues across the business as necessary, briefing progress of specific areas and seeking regular feedback.
- Investigate and resolve production issues passed by the Event Manager, and report progress and conclusion.
- Liaise, support and advise ticketing, accreditation, and marketing department colleagues to ensure all aspects are incorporated into the planning and operations for spectators, the ‘fan experience’, and other client groups.
- Production of a department planning documentation (Build & De-rig programme / Planning Status Workbook etc.) for each allocated race.
- Work closely with the Track Design and Overlay Project Manager / Overlay Manager throughout the planning phase and on-site management. Give input as necessary into venue design, and the Overlay Matrix and scheduling programmes.
- Working with the central production team, input into internal department processes and creation of template documents to ensure department deliverables are best tracked and met.
- Co-ordination of risk assessments, method statements and other necessary safety related documentation from contractors.

Site Management and Operations
- Site Management during build period, live operational days and initial derig period.
- Working closely with the production department managers to manage the on-site coordination and delivery of all works.
- Tracking of build activities against planning documentation to ensure schedule of works are achieved on time.
- Issue resolution and pragmatic problem solving as items inevitably arise.
- Lead daily the on-site Production Site Co-ordination meetings, raising any risks to Event Manager and Head of Production.
- Work with the Event Manager, Production department lead, local promoters/operators, Formula E department colleagues, contractors, suppliers and external stakeholders to deliver a safe construction, operation and derig of event.
- Liaise with local promoters and operators to ensure on-site safety requirements are met, recognising safety responsibility may sit locally with a local promoter or operator, but there is brand and reputational risk to Formula E to be protected.
- Ensure contractors and suppliers are working in accordance with local H&S regulations & legislation and structural sign-off is achieved in accordance with local guidelines.
- Carry out pre-event checks before gates opening, providing information to the Event Control function.
- Support the dedicated race Production Lead during set-up and operational phases in relation to on-site trouble shooting and problem solving.

Post event
- Co-ordination of production department debrief points, ensuring they are collated and actioned where necessary.

Additional responsibilities
- As the Championship develops, and Support Championships, with the Head of Sporting, lead the planning and operational delivery as required.
- Support with input into procurement as requested.
- Be aware of, and a strong advocate for, operational safety systems, access control, event control operations, command & control, incident management, accident reporting and asset protection.
- Provide an audit function to the delivery of services and feed this into future planning and event debriefs, with recommended solutions.
- Deputise for the Senior Production Manager as required.
- Perform other tasks / lead department improvement projects as and when requested.

Required skills and experience
- Significant project management experience in the events industry, particularly where sites are temporarily constructed with a ‘pop up’ overlay.
- Understanding and experience in the event process from concept to venue delivery.
- Timelines / programme management - ability to review a project programme see if deadlines for design & build are realistic.
- Service driven, striving for an excellent client group experience, with planning and operations delivered to a high standard.
- Experience of managing Health & Safety.
- Understanding and experience in the event process from concept design to debrief.
- Able to manage multiple event projects at one time, in a fast-paced high pressure environment.
- Self-motivated and proactive attitude.
- Exemplary organisation skills, ability to multi-task, challenge and be a team player.
- Methodical and thorough planner and operator, with attention to detail.
- Dynamic, energetic, flexible, and able to adapt in quickly changing environments
- Ability to negotiate, be diplomatic, self-motivated, proactive attitude, with a can-do approach, and focused on issue resolution.
- Pragmatic thinker with problem solving skills to ensure the event is delivered on-time in complex environments, and by offering solutions for all parties to agree to.
- Focused on delivering improvements and able to negotiate through a period of change.
- Build effective relationships, across internal functions, contractors, and stakeholders.
- Educated to degree level.

To apply please email a copy of your CV to HR@fiaformulae.com


Role: Senior Manager – Partnership Activation
Location: London
Status: Full Time Employee
Band: 3 (Senior Manager)

Your role:
Senior Manager - Partnership Activation will lead the operational delivery of the activation team to deliver against partner contracts in order to drive creative, revenue generating and activation excellence at all races.  This role will be a key member of the activation team and will focus on driving world class activation and service by supporting the strategic partner plans in delivery and reporting. Using experience in operational delivery the Senior Manager will focus on operational efficiencies (both on and off site) and drive multi partner engagement. This role will also support in the retention and growth of all levels of partnerships.  

Responsibilities and role:

This is a full time position for a motorsport company based in central London.

This will involve:
- Deliver relevant partner contracted rights across all races – focused on commercial opportunities and delivering activation excellence.
- Generate focused and deliverable activation plans for relevant partners across the season which hits partner and business KPIs
- Deliver on set KPIs for partner by monitoring and reporting through the research programme
- Working with the sales team to aid in the integration of new partnerships – being solution led and driving forward creative activations as part of the induction process to drive activation engagement
- Integrating new partnerships across the whole business
- Deliver analytical season reviews, race reviews and annual summaries for all partners
- Mentoring of junior team in processes of world class partnership activation
- Maintain strong communications with the team members and other departments

Desired skills and experiences:
- Senior Partnership Activation manager needs to have solid operational experience in delivering world class activations
- Dynamic and impressive presentation skills with an ability to create strong relationships
- You will have a consultative and collaborative working style with the determination, enthusiasm and set a clear path for success. You will have high expectations levels for detail and quality and seek continuous improvement personally.
- You will demonstrate energy and enthusiasm which encourages others to be the same. You will implement work methods which drive results through co-operation.
- You will have most recently been operating within an operational role in the sports/entertainment industry and will be recognised as a top-performer. You will have experience of working at an international level, which may include being based overseas.
- A demonstrated passion for information and business intelligence
- Strong organisational skills with ability to manage multiple projects
- Excellent analytical skills with strong attention to detail
- Proven track record of effectively interfacing with cross-functional departments
- Enjoy the prospect of working in a busy office with multiple activities ongoing
- Fluent in English with at least a business working capability for 1 more languages

Nice to have:
- Degree in business or sport related subject
- Second language

To apply please email a copy of your CV to HR@fiaformulae.com


Role: Overlay Manager
Location: London
Status: Full Time Employee
Band: 2 (Manager)
Reporting to: Track Design and Overlay Project Manager

Your role
The Overlay Manager will manage the design, planning and delivery of venues for several allocated races throughout the season. It requires the coordination between the departments of Formula E, local promoters and operators, contractors, and suppliers, specifically working with the Event Management Team to ensure the venue design meets the Formula E specifications. Key is the management and ownership of the CAD drawings, Overlay Matrix and Overlay set-up/tear-down programme for allocated events. It includes the site management during the build period, operational days and derig of a venue.

This role will report to the Track Design and Overlay Project Manager.

Key responsibilities
Venue Design and Planning
- Design of all venue overlay (temporary and existing facilities), incorporating all client group requirements to produce a fully integrated venue design.
- Production and management of CAD drawings and the overlay design process of venues across all aspects of the event, co-ordinating all FE layout requirements, particularly in relation to temporary overlay / existing facilities. This will be to design and produce drawings, or disseminate drawing additions and amendments to local resources.
- Overlay set-up & de-rig management - Collate input from Formula E departments and from local operators, promoters, providers, and suppliers providers, and suppliers (working with the contract manager) to coordinate the planning and delivery of the following:
--- Track build: track safety equipment installation and dismantling / roads closure / trackside branding and interaction with TV, sporting and media needs / track structures (grandstands, gantries and pedestrian bridges);
--- Track technology set-up: installation plan of devices for timekeeping, telemetry, internet services, power distribution, TV broadcasting, AV track system, CCTV system ensuring and planning safe cable routes fit for purpose;
---Structures & facilities set-up / de-rig: manage the technical specification, design and quality control aspects of temporary structures and existing facilities in all event areas (paddock, paddock support, Media Centre, Team & Crew Catering, hospitality areas, spectator zones, entrances, parking areas, etc.). To include input and planning of furniture, waste & water connections, AV installation and other ancillary equipment;
---Overlay set-up & de-rig programme: liaison with providers, production and logistics and other departments to ensure and coordinate the building & de-rig schedule.
- Overlay Matrix management – collecting all aspects and scope of every provider, to ensure all requirements are covered and delivered fit to purpose.
- Structures management – Produce temporary structures specifications for each event and give input to the tender process. Definition of the scope and interaction between the structure suppliers and others (power supplier, AV supplier, etc.).
- Work with local Operators / Promoters to ensure overlay specifications are fully understood, planned, and delivered as per Formula E specification.
- Provide technical overlay related support for hospitality areas and eVillage / fan zones.
- Support the access arrangement planning - accreditation and security system, spectator flow, wayfinding, access routes, etc. to align all requirements to the overlay design of the event, including production of client flow CAD drawings.
- Support any new race feasibility studies and track design planning as requested.
- Knowledge / awareness of industry best practices and regulatory framework, ensuring this is integrated into venue design at all stages.
- Demonstrate the importance of the Fan Experience and ensuring this is considered at all stages of venue design with the aim of exceeding the expectations of all client groups at the venue.
- Completion of project tracking documents for reporting purposes, ensuring transparency of delivery.
- Gathering of required contractor H&S paperwork, ensuring contractors supply adequate and relevant documentation to support their works.
- Budget management and supporting the procurement process with technical specifications, and reviewing submissions.
- Provide an audit function to the delivery of services and feed this into future planning and event debriefs, with recommended solutions.
- Completion of department planning document / checklist for each race venue.

Venue Build, Site Management and Operations
- Site Management during build period, live operational days and initial derig period.
- Implementation of space handover process, ensuring timelines and client group / end user expectations are met.
- Co-ordinating activities with local promoter / operator, suppliers, and contractors, and managing process to an agreed build and handover schedule.
- Continued tracking and reporting of the build phase progress, highlighting risks to final delivery and reporting regularly to Event Management team and Senior Management.
- Attend daily onsite technical meetings, overseeing building, and signing off the delivery, with the Event Manager and Production lead.
- Conduct daily onsite meetings with Production Team, Event Manager to track progress and report accordingly.
- Work with the Event Manager, Production department lead, local promoters/operators, Formula E department colleagues, contractors, suppliers and external stakeholders to deliver a safe construction, operation and derig of event.
- Implement and enforce Venue Health & Safety rules and processes as necessary for a temporary event venue site. Ensure Formula E staff and contractors are adhering to safe work practices, and their risk assessments & method statements.
- Ensure contractors and suppliers are working in accordance with local H&S regulations & legislation and structural sign-off is achieved in accordance with local guidelines.
- Carry out pre-event checks before gates opening, providing information to the Event Control function.
- Supply technical support on race day for Formula E team, as well as local and global contractors.

Post event
- Full participation in de-brief process, including dedicated de-briefs with specific contractors.

Additional responsibilities
- Attend planning meetings as a representative of the Production department, on behalf of team colleagues, and ensure key communications, queries or issues are appropriately passed on to the relevant function that may not be able to attend.
- Perform other tasks as and when requested.

Required skills and experience
- Project management experience in the events industry, particularly where sites are temporarily constructed with a ‘pop up’ overlay.
- Understanding and experience in the event process from concept to venue delivery.
- Competent with CAD packages.
- Market knowledge of overlay suppliers.
- Change management experience - setting up and managing a change control process.
- Timelines / programme management - ability to review a project programme see if deadlines for design & build are realistic.
- Service driven, striving for an excellent client group experience, with planning and operations delivered to a high standard.
- Experience of managing Health & Safety in overseas locations.
- Able to manage multiple event projects at one time, in a fast-paced high pressure environment.
- Self-motivated and proactive attitude.
- Exemplary organisation skills, ability to multi-task, challenge and be a team player.
- Methodical and thorough planner and operator, with attention to detail.
- Dynamic, energetic, flexible and able to adapt in quickly changing environments
- Ability to negotiate, be diplomatic, self-motivated, proactive attitude, with a can-do approach, and focused on issue resolution.
- Pragmatic thinker with problem solving skills to ensure the event is delivered on-time in complex environments, and by offering solutions for all parties to agree to.
- Focused on delivering improvements and able to negotiate through a period of change.
- Build effective relationships, across internal functions, contractors, and stakeholders.
- Educated to degree level.

To apply please email a copy of your CV to HR@fiaformulae.com


Due to the number of applications – ONLY successful applicants will be contacted by the client.
PLEASE NOTE: It is unlawful to employ a person in a UK-based job who does not have permission to live and work in the UK. You should make yourself aware of how immigration laws apply to your situation before applying for any jobs. Formula E is an Equal Opportunity Employer. We offer a unique opportunity, a competitive salary and an environment that inspires innovation and supports professionals to perform at their best in their chosen fields.