Formula E

Formula E is a new FIA single-seater championship and the world's first fully-electric racing series. Season 3 started in Hong Kong in October 2016 and will run until July 2017. The calendar features 12 races, to be staged in 10 of the world’s leading cities, including Paris, Montreal and New York. A total of 10 teams, each with two drivers, race on temporary city-centre circuits creating a unique and exciting series designed to appeal to a new generation of motorsport fans.

Working at Formula E:

At Formula E we have created an environment that supports our colleagues to perform at their best. We are innovative, curious and we love the world we live in which is why we value sustainability. We believe that work should be fun and whilst we are passionate about delivery we are one team and supporting each other is key to our success.

 


Role: Health & Safety Manager
Location: London
Status: Full Time Employee
Band: 2 – Manager
Reporting to: Head of Production

Your role
The Health & Safety Manager will serve as an expert and champion for all health and safety aspects across the business. The successful candidate will take responsibility for all event related safety matters, from planning stages, through to site build and operational delivery and ensuring debrief actions are followed through.

This role will report to the Head of Production, but liaise with the Director of HR on employee Health & Safety, and also with the Technical and Sporting Director, whilst working closely across departments, external stakeholders and contractors.

Key responsibilities
Planning
- Champion and implement a proactive Health & Safety approach to be integrated into the planning process across the Production department, and other departments, ensuring all relevant latest UK legislation is followed.
- Provide the subject matter expertise to advise colleagues on health and safety, issue resolution and by understanding their operations.
- Own, review and develop the Formula E Health & Safety Management system documentation, liaising with the Managing Director, Director of Human Resources and Head of Production.
- Establish Formula E specific standard operating procedures for key high risk activities, working with heads of department.
- Working with the Event Manager and the Production lead, identify the key risks that are particular for each race site.
- Have input to the venue design, around crowd management in particular (with the Event Manager, race specific Production lead and Senior Production Manager).
- Understand the scope of services within each area of the operation, and identify risks, hazards and mitigations.
- Working with Legal, understand the promoter/operator contract with Formula E as it relates to safety, and any key local legislative requirements in that country.
- Offer an overview of international H&S practices with understanding of local contractor expectations / competencies in specific event locations.
- Liaise with local promoters and operators to ensure requirements are met, recognising safety responsibility may sit locally with a local promoter or operator, but there is brand and reputational risk to Formula E to be protected.
- Co-ordination of risk assessments, method statements and other necessary safety related documentation from contractors.
- Support the planning for local licensing requirements, working with the Production lead, Senior Production Manager and the Event Manager.
- Plan and implement an Emergency Evacuation Procedure and key contingency planning for each venue working with stakeholders as necessary. Ensure the Evacuation Plan is effectively cascaded to all necessary parties.
- Provide input into the development of department procedures and methodology.
- With Head of Production and other managers, establish how best that event planning is documented, with planning checklists, and how debrief points are collated and actioned.
- Provide an audit function to the delivery of services and feed this into future planning and event debriefs, with recommended solutions.
- Production of a department planning document / checklist for each race venue.
- Working with the Event Manager and Senior Production Manager, build an Event Control model appropriate to race venues, and a communications plan to facilitate safe operations.
- Design and deliver a Formula E Health & safety induction to all new employees.
- Research and share relevant national Health & Safety legislation as necessary for each of the race locations, identifying key legal differences.

Site Management and Operations
- Work with the Event Manager, Production department lead, local promoters/operators, Formula E department colleagues, contractors, suppliers and external stakeholders – to deliver a safe construction, operation and derig of event.
- Implement and enforce Venue Health & Safety rules and processes as necessary for a temporary event venue site. Ensure Formula E staff and contractors are adhering to safe work practices, and their risk assessments & method statements.
- Report daily on issues and significant safety related events.
- Advise colleagues on possible solutions to issues, mitigating risk, and understanding the constraints and challenges of the event location.
- Carry out pre-event checks before gates opening, providing information to the Event Control function.
- Monitor the build of temporary structures, and provide Health & Safety input as required, and support the sign off & handover process. Provide an inspection sheet for each item.
- Provide the fire risk assessment and correct provision of fire extinguishers in all areas.
- Liaise with the Electrical Engineering Production Manager to ensure all electrical installations have been inspected and tested.
- Ensure adequate workforce welfare facilities are in place and in operation during the event.
- Plan arrangements to ensure a potable water supply, in liaison with production and other necessary parties.
- Monitor environmental health related issues with catering provider.
- Check and monitor the pathway arrangements for pedestrians and vehicles throughout the event site.
- As requested, operationally support key activities during a race day – such as pit and grid walks, and for the Podium Ceremony for example.
- Provide coverage in the Event Control function as requested.
- Carry out accident/incident investigation work, documenting fully the occurrence and providing immediate remedies, reporting to the Event Manager and Head of Production.

Post event
- Compile a post event Health & Safety debrief report to be shared with the Senior Management Team and Event Manager, Production lead and Head of Production – focused on solutions to resolve issues.
- On behalf of the Production department, compile the departments debrief report submission to Event Management.
- Collate and review medical treatment summary.
- Review Health & Safety documentation as necessary so it is kept up to date with debrief outcomes noted in new iterations.
- Carry out follow up actions from the race debrief that relate to improving health and safety awareness and practice.

Additional responsibilities
- Review, and own the company-wide Health & Safety documentation, keeping it up to date.
- Review standard documents periodically to ensure best practice, and develop safety policies and procedures.
- Attend planning meetings as a representative of the Production department, on behalf of team colleagues, and ensure key communications, queries or issues are appropriately passed on to the relevant function that may not be able to attend.
- Provide an additional on-site management resource supporting the Production department as might be necessary.
- Lead on Production department projects or planning as required.
- Perform other tasks as and when requested.

Ideal candidate
- Proven experience of venue / event Health & Safety management across complex major international events, in temporary overlay environments, with a significant construction element.
- Minimum NEBOSH Certificate.
- Previously worked in other cultures and environments, internationally.
- Strong stakeholder management skills, in complex city environments, having worked across city operations, transport, emergency services, local authorities (such as the equivalent of a ‘Mayor’s Office’).
- Project Management experience.
- Service driven, striving for an excellent client group experience, with planning and operations delivered to a high standard.
- A good understanding of planning event overlay on temporary venue sites.
- Experience in a start-up business environment.


Required skills and experience
- Significant Health & Safety management experience in the events industry, particularly where sites are temporarily constructed with a ‘pop up’ overlay.
- Experience of managing Health & Safety in overseas locations.
- Sound knowledge of UK legislation and best practice.
- Understanding and experience in the event process from concept design to debrief.
- Able to manage multiple event projects at one time, in a fast paced high pressure environment.
- Exemplary organisation skills, ability to multi-task, challenge and be a team player.
- Methodical and thorough planner and operator, with attention to detail.
- Dynamic, energetic, flexible and able to adapt in quickly changing environments
- Ability to negotiate, be diplomatic, self-motivated, proactive attitude, with a can-do approach, and focused on issue resolution.
- Pragmatic thinker with problem solving skills to ensure the event is delivered on-time in complex environments, and by offering solutions for all parties to agree to.
- Focused on delivering improvements and able to negotiate through a period of change.
- Build effective relationships, across internal functions, contractors, and stakeholders.
- Educated to degree level.

To apply please email a copy of your CV to HR@fiaformulae.com


Role: Cost Manager
Location: London
Status: Full Time Employee
Band: 2 – Manager
Reporting to: Senior Cost Manager

Your role
The Cost Manager will serve as an expert and champion for Cost Management, advising and managing procurement and contracts across the business. The successful candidate will take responsibility for Cost Management from start to finish, working on all matters of procurement and contract management.

This role will report to the Senior Cost Manager and will work closely with both internal and external stakeholders.

Key responsibilities
Procurement - Production
- Working with the technical leads to build the scope of services (including drawings and venue usage obligations) for each package as required.
- Working with Event Managers to determine the project deadlines for the packages to be procured.
- Working with Production & Event Management on the risk items requiring a key performance indicator.
- Working with Legal to agree any deviation from the standard Terms & Conditions.
- Working with Finance to agree the payment terms and percentages including the range or advance payment percentage for negotiation with providers.
- Negotiate best and final offers from providers.
- Draft contract documents using standard templates and tender documents. Issue to Legal and Finance for final review.
- Raise purchase orders in SAP and inform Finance of budget allocation.
- Issue all packages and update the tracker, provide weekly summary of status reports.

Procurement other departments
- Track all NDA and PQQs issued by other departments. NDAs to be countersigned and the executed version to be included in the tender and contract documentation.

Cost management
- Track and monitor provider performance against KPIs and milestones. Cost Management along with Event Management to approve invoices.
- Compile Final Account documentation and negotiate with providers. Provide update to Finance for budget conclusion.
- Re-measure where necessary packages of works to confirm all works have been delivered.
- Provide cost comparisons of various packages on different races to see averages.

Additional responsibilities
- Keep company-wide procurement tracker up to date.
- Review standard documents periodically to ensure best practice.
- Attend planning meetings as a representative of the Production department, on behalf of team colleagues, and ensure key communications, queries or issues are appropriately passed on to the relevant function that may not be able to attend.
- Provide an additional on-site management resource supporting the Production department as might be necessary.
- Perform other tasks as and when requested.

Required skills and experience
- Previous procurement and cost management experience.
- SAP experience preferable, but not mandatory.
- Understanding and experience in the event process from concept to final account.
- Contract experience - key elements of a contract and mechanisms involved (contracts to include scope, drawings, dates deliverables, KPIs etc.).
- Change management experience - setting up and managing a change control process.
- Procurement - creating and managing a procurement schedule and managing technical leads to get the correct information.
- Tender comparison - experience on comparing tenders, not only on cost, but experience, value and quality of product.
- Able to manage multiple events at one time.
- Timelines / programme management - ability to review a project programme see if deadlines for design & build are realistic.
- Variation pricing - ability to review rates and agree works with a provider for any additional costs / cost omissions.
- Self-motivated and proactive attitude.
- Exemplary organisation skills, ability to multi-task, challenge and be a team player.
- Educated to degree level.

To apply please email a copy of your CV to HR@fiaformulae.com


Role: Marketing Manager
Location: London
Status: Full Time Employee
Band: 2 (Manager)
Reporting to: Senior Marketing Manager

The role
The Marketing Manager is responsible for defining and executing global marketing campaigns to support core business objectives. Supporting the Senior Marketing Manager, they will work globally across all markets to deliver against brand awareness, positioning and fan acquisition goals. Working closely with local teams, they will oversee the adaptation of global marketing strategy and brand guidelines to deliver optimized local campaigns which utilize the full media mix. These campaigns will have a primary focus on ticket sales with further goals around customer registrations, brand and race awareness.

Key responsibilities
- Formulation of strategic global and local marketing campaigns
- Overseeing local marketing activities to ensure global guidelines are adhered to
- Media planning and buying
- Agency management
- Budget management
- Actively sharing best practice across races
- Planning and project management of experiential activations and support events (i.e. show car, roadshows, PR stunts)
- Building strong media partnerships
- Campaign reporting and evaluation
- Developing marketing tactics to support ticket sales and fan engagement (i.e. FanBoost votes, app downloads and merchandise sales)
- Oversee the production of creative assets and marketing materials to execute campaign plans including; TV/radio adverts, outdoor, newspaper and magazine advertisements, direct mail packs, email campaigns and digital assets
- Drafting marketing copy
- Provide input and recommendations for user functionality of digital channels including website, CRM, app and FanBoost voting mechanic
- The role, responsibilities and skills outlined in the job description may be reasonably amended at the company’s discretion. The company will inform the post holder in the event of any changes made

Skills & experience required
- Experience working globally with a wide variety of local markets
- Experience developing and executing digital and ATL marketing campaigns with understanding of consumer lifecycle and metrics
- A keen understanding of brand marketing and executing global brand values
- Experience evaluating media opportunities, planning and buying
- Up to date with latest marketing innovations
- Knowledge turning research and consumer insights into strategies and creative solutions
- Experience in managing agencies and numerous internal and external stakeholders
- Educated to degree standard or equivalent, preferably in a relevant academic discipline
- Excellent written and spoken communication skills
- Excellent project management skills and able to manage multiple projects simultaneously
- Fully computer literate and numerate
- A creative and lateral thinker and energetic team player with a high level of enthusiasm
- Diplomatic and negotiating skills with the ability to work with initiative and maturity
- Being able to work to strict deadlines and within budgets and pressurized environments
- A knowledge of motorsport is not a core requirement but a passion for the customer / fan is
- Interest in the latest developments in marketing disciplines that are grounded in marketing insight
- Fluent in English

To apply please email a copy of your CV to HR@fiaformulae.com


Role: Personal Assistant
Location: London
Status: Full Time Employee
Band: 1
Reporting to: 3 Directors

Your role
The successful candidate will work closely with the Senior Management Team to provide administrative support, usually on a one-to-one basis. You will enable the Directors to make the best use of their time by dealing with secretarial and administrative tasks.

The successful candidate should be exceedingly well organised, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs. They should be able to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient. A high level of professionalism and confidentiality is crucial to this role.

Key Responsibilities
- Coordinating the day-to-day activities, managing calendars, scheduling meetings, conference calls and other appointments;
- Arranging travel, visas and accommodation and, occasionally, travelling with the Directors to take notes or to provide general assistance during presentations;
- Meeting and greeting visitors at all levels of seniority;
- Screening phone calls, enquiries and requests, and handling them when appropriate. Answer or direct inquiries on behalf of the Directors if they are travelling at races;
- Process expense reimbursement and reconcile credit card statements;
- Responsible for document management; electronic and paper filing systems, Minutes, etc.;
- Maintain and keep files, documentation and other important records up-to-date and current;
- Maintain an accurate database of contacts, routinely scanning business cards and importing into Outlook and locate missing information by utilizing all resources;
- Provide administrative support as directed;
- Assist in coordination of presentations, key communications staff for SMT and other meetings as required;
- Assist in coordination and assembling of materials where appropriate;

Desired Skills and Experience
- 2 years’ professional experience as Team Admin Assistant or PA
- Native or bilingual proficiency in English language
- Exceptional written and verbal communication skills
- High level of initiative and capable of working on their own or with a variety of people and always in a professional manner
- Excellent interpersonal skills
- Discretion and an understanding of confidentiality issues
- Honesty and reliability
- Strong decision-making ability
- Outstanding attention to detail
- Proven excellent organisation skills including strong admin/office/IT skills
- Can work to very tight deadlines in a high-pressured environment
- The ability to speak at least 2 languages is highly desirable
- Shorthand skills
- Motorsport industry and event knowledge preferable
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
- This person may also be expected to work long, sometimes unsociable hours including several weekends a year

To apply please email a copy of your CV to HR@fiaformulae.com


Role: Senior Manager – Partnership Activation
Location: London
Status: Full Time Employee
Band: 3 (Senior Manager)

Your role:
Senior Manager - Partnership Activation will lead the operational delivery of the activation team to deliver against partner contracts in order to drive creative, revenue generating and activation excellence at all races.  This role will be a key member of the activation team and will focus on driving world class activation and service by supporting the strategic partner plans in delivery and reporting. Using experience in operational delivery the Senior Manager will focus on operational efficiencies (both on and off site) and drive multi partner engagement. This role will also support in the retention and growth of all levels of partnerships.  

Responsibilities and role:

This is a full time position for a motorsport company based in central London.

This will involve:
- Deliver relevant partner contracted rights across all races – focused on commercial opportunities and delivering activation excellence.
- Generate focused and deliverable activation plans for relevant partners across the season which hits partner and business KPIs
- Deliver on set KPIs for partner by monitoring and reporting through the research programme
- Working with the sales team to aid in the integration of new partnerships – being solution led and driving forward creative activations as part of the induction process to drive activation engagement
- Integrating new partnerships across the whole business
- Deliver analytical season reviews, race reviews and annual summaries for all partners
- Mentoring of junior team in processes of world class partnership activation
- Maintain strong communications with the team members and other departments

Desired skills and experiences:
- Senior Partnership Activation manager needs to have solid operational experience in delivering world class activations
- Dynamic and impressive presentation skills with an ability to create strong relationships
- You will have a consultative and collaborative working style with the determination, enthusiasm and set a clear path for success. You will have high expectations levels for detail and quality and seek continuous improvement personally.
- You will demonstrate energy and enthusiasm which encourages others to be the same. You will implement work methods which drive results through co-operation.
- You will have most recently been operating within an operational role in the sports/entertainment industry and will be recognised as a top-performer. You will have experience of working at an international level, which may include being based overseas.
- A demonstrated passion for information and business intelligence
- Strong organisational skills with ability to manage multiple projects
- Excellent analytical skills with strong attention to detail
- Proven track record of effectively interfacing with cross-functional departments
- Enjoy the prospect of working in a busy office with multiple activities ongoing
- Fluent in English with at least a business working capability for 1 more languages

Nice to have:
- Degree in business or sport related subject
- Second language

To apply please email a copy of your CV to HR@fiaformulae.com


Role: Overlay Coordinator
Location: London
Status: Full Time Employee
Band: 1 – Coordinator
Reporting to: Track Design and Overlay Project Manager

Your role
The Overlay Coordinator will support the design, planning and delivery of venues for several allocated races throughout the season. It requires the coordination between the departments of Formula E, local promoters and operators, contractors, and suppliers, specifically working with the Event Management Team to ensure the venue design meets the Formula E specifications. Key is the coordination of the CAD drawings, Overlay Matrix and Overlay set-up/tear-down programme for allocated events. It includes support to the site management during the build period, operational days and derig of a venue. The role also carries out the necessary administration behind delivering the overlay.

This role will report to the Track Design and Overlay Project Manager, and is to support this role.

Key responsibilities
Venue Design and Planning
-Support the design of all venue overlay (temporary and existing facilities), incorporating all client group requirements to produce a fully integrated venue design.
-Production and coordination of CAD drawings and the overlay design process of venues across all aspects of the event, co-ordinating all FE layout requirements, particularly in relation to temporary overlay / existing facilities. This will be to design and produce drawings, or disseminate drawing additions and amendments to local resources.
-Overlay set-up & de-rig programme coordination – collecting all aspects and scope of every provider to coordinate planning and delivery of the venue regarding track build, track technology set-up, logistics and temporary structures and facilities set-up.
-Overlay Matrix coordination – collecting all aspects and scope of every provider, to ensure all requirements are covered and delivered fit to purpose.
-Support the production of temporary structures specifications for each event and give input to the tender process. Definition of the scope and interaction between the structure suppliers and others (power supplier, AV supplier, etc.).
-Work with local Operators / Promoters to ensure overlay specifications are fully understood, planned, and delivered as per Formula E specification.
-Provide technical overlay related support for hospitality areas and eVillage / fan zones.
-Support the access arrangement planning - accreditation and security system, spectator flow, wayfinding, access routes, etc. to align all requirements to the overlay design of the event, including production of client flow CAD drawings.
-Demonstrate the importance of the Fan Experience and ensuring this is considered at all stages of venue design with the aim of exceeding the expectations of all client groups at the venue.
-Completion of project tracking documents for reporting purposes, ensuring transparency of delivery.
-Gathering of required contractor H&S paperwork, ensuring contractors supply adequate and relevant documentation to support their works.
-Supporting the procurement process as required with technical specifications, and reviewing submissions.
-Provide an audit function to the delivery of services and feed this into future planning and event debriefs, with recommended solutions.
-Completion of department planning document / checklist for each race venue.

Venue Build, Site Management and Operations
-Site Management during build period, live operational days and initial derig period as requested.
-Co-ordinating activities with local promoter / operator, suppliers, and contractors, and managing process to an agreed build and handover schedule.
-Continued tracking and reporting of the build phase progress, highlighting risks to final delivery and reporting regularly to Event Management team and Senior Management.
-Attend daily onsite technical meetings, overseeing building, and signing off the delivery, with the Event Manager and Production lead.
-Work with the Event Manager, Production department lead, local promoters/operators, Formula E department colleagues, contractors, suppliers and external stakeholders to deliver a safe construction, operation and derig of event.
-Carry out pre-event checks before gates opening, providing information to the Event Control function.
-Provide technical support on race day for Formula E team, as well as local and global contractors.

Post event
-Full participation in de-brief process, including dedicated de-briefs with specific contractors.

Additional responsibilities
-Attend planning meetings as a representative of the overlay function, on behalf of colleagues, and ensure key communications, queries or issues are appropriately passed on to the relevant function that may not be able to attend.
-Perform other tasks as and when requested.

Required skills and experience
-Competent with CAD packages and 2D design software.
-Associate's degree or completion of a trade school in CAD, drafting or related field, plus related work experience: or any equivalent combination of experience and training that provides the required knowledge, skills and abilities.
-Experience in the events industry, particularly where sites are temporarily constructed with a ‘pop up’ overlay.
-Understanding and experience in the event process from concept to venue delivery.
-Change management experience - setting up and managing a change control process.
-Timelines / programme management - ability to review a project programme see if deadlines for design & build are realistic.
-Service driven, striving for an excellent client group experience, with planning and operations delivered to a high standard.
-Able to manage multiple event projects at one time, in a fast-paced high pressure environment.
-Self-motivated and proactive attitude.
-Exemplary organisation skills, ability to multi-task, challenge and be a team player.
-Methodical and thorough planner and operator, with attention to detail.
-Dynamic, energetic, flexible and able to adapt in quickly changing environments
-Ability to negotiate, be diplomatic, self-motivated, proactive attitude, with a can-do approach, and focused on issue resolution.
-Pragmatic thinker with problem solving skills to ensure the event is delivered on-time in complex environments, and by offering solutions for all parties to agree to.
-Focused on delivering improvements and able to negotiate through a period of change.
-Build effective relationships, across internal functions, contractors, and stakeholders.
-Educated to degree level.

To apply please email a copy of your CV to HR@fiaformulae.com


Due to the number of applications – ONLY successful applicants will be contacted by the client.
PLEASE NOTE: It is unlawful to employ a person in a UK-based job who does not have permission to live and work in the UK. You should make yourself aware of how immigration laws apply to your situation before applying for any jobs. Formula E is an Equal Opportunity Employer. We offer a unique opportunity, a competitive salary and an environment that inspires innovation and supports professionals to perform at their best in their chosen fields.